Call Us
This article outlines the expectations and responsibilities for landscaping maintenance during periods when rental properties are vacant. It is specifically designed for new properties that are either being taken over by a property management company or are between tenancies.
Why Landscaping Maintenance Matters During Vacancy
Curb appeal directly affects prospective tenant interest and the perceived value of the property. Poorly maintained landscaping can deter renters, extend vacancy periods, and violate HOA or municipal codes.
Routine maintenance also prevents long-term damage, such as dead grass, overgrown vegetation, or pest infestations.
When Does the Management Company Take Responsibility?
Property management companies typically assume responsibility for basic landscaping upkeep upon contract initiation. This includes:
- Lawn mowing
- Weed control
- Leaf and debris removal
- Pruning of bushes or shrubs
If the lease has not yet started and the unit is vacant, the management company should still ensure that the landscaping is maintained to a presentable standard.
Recommended Landscaping Frequency for Vacant Units
• Mowing and edging: Every 7–14 days, depending on growth season
• Weed treatment: Monthly, or as needed
• Leaf removal (Fall): Weekly or bi-weekly
• Irrigation check: Monthly (to ensure sprinklers are functioning during dry months)
• Pruning: As needed for appearance and safety
Landscaping Vendor Coordination
The management company should coordinate with landscaping vendors upon takeover of a new property to:
- Assess current landscaping condition
- Set a service schedule during the vacancy
- Report any issues such as broken irrigation, erosion, or pest damage
Owner Communication and Expectations
Owners should be informed upfront about:
- Landscaping standards during vacancy
- Estimated recurring costs (e.g., bi-weekly service fees)
- Who is responsible for special care, like tree trimming or irrigation repair
This helps prevent confusion and builds trust between the property manager and owner.
Transitioning Responsibility to New Tenants
Upon lease signing, responsibility for basic landscaping typically transfers to the tenant unless otherwise specified in the lease.
A pre-move-in landscaping service should be completed to ensure:
- The yard is in rent-ready condition
- There is a clear standard for tenant maintenance going forward
- Move-in condition photos are documented for accountability
Conclusion
Landscaping maintenance during vacancies is not just cosmetic—it’s strategic. Clear standards, regular care, and proactive communication ensure properties remain attractive, rentable, and compliant.
